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The Productivity Show

Asian Efficiency

Asian Efficiency is the leading website on time management and productivity. Learn how to be efficient, get things done (GTD), and stay motivated.

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#626
August 17 · 49 min
Why Productivity Systems Don’t Work for You (And How to Build One That Fits) (TPS626)
Most productivity systems fail not because you lack discipline — but because you borrowed someone else’s constraints. In this episode, we break down why copying another person’s tool stack or workflow is a recipe for frustration, and walk you through a better build process: starting with your workload reality, energy patterns, and review cadence. You’ll learn how to customize the friction points of a proven framework instead of reinventing everything from scratch. Visit www.asianefficiency.com for more productivity tips and tactics. Make the switch! MINTMOBILE.com/PRODUCTIVITY. Visit Upwork.com right now and post your job for free. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [2:18] Why almost nobody talks about productivity systems anymore [6:27] How AI quietly collapsed GTD’s five steps into one [9:34] Why your step-by-step instructions are secretly slowing the AI down [17:35] The reason someone else’s “perfect” system falls apart the moment you copy it [26:35] The 10/80/10 split that redraws where your real work happens [31:36] The one framework that survives even when all your tools change [36:10] The “skinnier me” trap that quietly wrecks the system you just built [41:04] The single lever to move today before you close the episode [48:42] Links Mint Mobile Upwork 25X Productivity Coaching The Art of Possibility (Benjamin Zander & Rosamund Stone Zander) Anker Laptop Power Bank, 25,000mAh 165W Midwit Meme Generator Getting Things Done (GTD) Getting Results the Agile Way (Agile Results) The 12 Week Year Wispr Flow OmniFocus Todoist If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#625
August 12 · 7 min
AI Fluency Is the Real Advantage
Why do 65% of employees say AI makes them more productive, but only one in ten say it actually changed how they work? That gap comes down to a single skill—and the people who have it are quietly reclaiming 15 to 20 hours a week. This Wisdom Wednesday, we break down the three levels of AI fluency and the simple audit that shows you exactly where you’re stuck. AI won’t fix a broken workflow—it just amplifies whatever you’ve already got. Here’s how to make it amplify the right things. Learn more about how Notion can support your business at notion.com/tps. Listen to this episode (MP3) Links Notion 25X Productivity Coaching Gallup — Rising AI Adoption Spurs Workforce Changes ChatGPT Claude If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#625
August 10 · 49 min
Time-Blocking Is Broken: 5 Adaptive Planning Methods That Work Better (TPS625)
Rigid time-blocking sounds great in theory—until your 10 AM deep work block gets hijacked by an urgent meeting and you feel behind before lunch. In this episode, Thanh and Brooks break down why traditional time-blocking fails and share 5 adaptive planning methods that actually survive real life: flexible focus blocks, rolling daily Top 3, time theming, buffer blocks, and energy-based planning. Your calendar should preserve your intent, not punish you for being human. Masterclass.com/TPS for at least 15% off any annual membership. Make the switch! MINTMOBILE.com/PRODUCTIVITY. See what ElevenAgents can do for your specific workflows Start with a demo at elevenlabs.io/tps. Learn more about how Notion can support your business at notion.com/tps. Visit www.asianefficiency.com for more productivity tips and tactics. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [1:39] Why the calendar block you swore by is quietly failing you [6:22] The counterintuitive move: running five tasks at once and calling it focus [8:53] The brand-new kind of distraction nobody warned you about [18:09] The hidden “debt” you rack up when your agents work faster than you can learn [21:31] Top 3 tasks or total focus hours—which one actually predicts a good day? [26:11] The one scheduling hack that frees up the rest of your week [34:37] The 15 minutes between meetings that change everything (and the 2-skip rule) [38:19] Why Friday afternoon is the perfect time to do Monday’s work [44:09] Links ElevenLabs / Eleven Agents Masterclass Mint Mobile Notion 25X Productivity Coaching Anker USB C Adapter Logitech MX Master 4 CyberPower UPS Claude Elgato Stream Deck XL OmniFocus Calendly Fantastical The 12 Week Year If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#624
August 5 · 8 min
The Goal Was Never the Point
What are you actually building when you chase a goal that takes years to reach? Most of us measure progress by whether we got the thing — the promotion, the number, the car in the driveway. But that scorecard misses the part that compounds. This encore episode gives you a better way to read your own progress, so the goals you’re grinding on right now pay off even when the outcome is slower or smaller than you hoped. You’ll learn why setbacks are data rather than verdicts, how to make decisions when every dollar and hour counts, and what actually carries forward from one accomplished goal into the next one. Ten minutes, and you’ll walk away with a clearer sense of what you’re really earning — and why the next impossible thing on your list will feel more possible than this one did. Get 20% off your first order: dripdrop.com and use promo code tps. Visit www.asianefficiency.com for more productivity tips and tactics. visit Listen to this episode (MP3) Links DripDrop — 20% off your first order with promo code TPS 25X Productivity Coaching If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#624
August 3 · 54 min
The Knowledge Worker’s AI Operating System: From Inbox to Deep Work to Done (TPS624)
Inbox zero is not the win. You can hit inbox zero every single day and still feel like you’re drowning—because the real problem isn’t the inbox. It’s that most people are bolting AI tools onto a broken system. Today we’re going to fix that. We’re going to show you how to think about AI not as a collection of individual tools, but as an operating system—with five distinct layers that take you from incoming chaos to trusted next actions and protected deep-work blocks. Visit www.asianefficiency.com for more productivity tips and tactics. Shopify: Own your customer relationships. Own your revenue. Start with a free trial at shopify.com/tps. DripDrop: Get 20% off your first order at dripdrop.com and use promo code tps. Even Realities: Use promo code tps at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [1:28] The Stream Deck button that shuts up a noisy office fridge [4:47] Stop using AI in random bursts — the five layers that change everything [6:44] Why capturing every meeting means you finally act on what you promised [7:37] The workaround for pulling Teams and Slack context into your AI [13:00] The mountain of captured stuff — and how AI finally clears it [19:33] When “good enough” AI beats code, and when it absolutely doesn’t [25:24] Let AI plan your week around your energy peaks, not just your open slots [30:40] Building the “software factory” that drafts your emails while you sleep [41:19] The gates that keep your AI agents from going off the rails [46:30] Links Shopify DripDrop Even Realities 25X Productivity Coaching Elgato Stream Deck How Brooks uses the Stream Deck (AE blog post) TRMNL Oura Ring How Thanh uses the Oura Ring (AE blog post) Granola Airtable OmniFocus Todoist Hazel Robert Smith, Vista Equity Partners If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#623
July 29 · 7 min
Your 10-Minute Habit That Ends the Chaos
Does your to-do list go off the rails before lunch? For fast-moving professionals in high-growth environments, the plan you make at 8am can be obsolete by 9. New clients, broken systems, back-to-back meetings — the day hijacks your priorities, and by 5pm you’re taking the laptop home just to catch up on the work you meant to do hours ago. In this encore episode, we share the simple skill that pulls order out of that chaos, and it’s the difference between feeling perpetually behind and staying on top of your game. If you’ve ever ended a busy day wondering where all your time went, this one’s worth ten minutes. Visit Upwork.com right now and post your job for free. Listen to this episode (MP3) Links Upwork 25X Productivity Coaching If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#623
July 27 · 48 min
AI Is Boosting Productivity, But Only for the Fluent (TPS623)
Most people think the gap is between those who use AI and those who don’t. It’s not. The real gap is between people who are AI-curious and people who are AI-fluent. In this episode, we break down the three levels of AI fluency—from casual assistance to workflows to autonomous agents—and show you exactly why access to AI isn’t the advantage. Fluency is. Learn the framework that separates people getting massive productivity gains from those stuck at square one. Visit www.asianefficiency.com for more productivity tips and tactics. Visit Upwork.com right now and post your job for free. Get 20% off your first order: dripdrop.com and use promo code tps. Use promo code tps at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. Masterclass.com/TPS for at least 15% off any annual membership. Listen to this episode (MP3) Cheat Sheet The productivity gap nobody’s talking about — and it’s not access [2:00] Top 3 Productivity Resources [2:50] The answer that made people swear off AI for good [6:45] The accountant who’d never opened a terminal, and the demo that flipped a skeptical senior dev [10:36] Assistant, workflow, agent: the three-level map that shows exactly where you’re stuck [19:29] The two-word question that beats hours of Googling “how do I…” [26:17] The “wedge” that turns an AI skeptic into someone who calls Claude their best friend [34:47] Why measuring AI adoption by token spend backfires — plus the Ford layoff cautionary tale [42:49] Links Upwork DripDrop — promo code TPS for 20% off Even Realities — promo code TPS Masterclass — at least 15% off annual membership 25X Productivity Coaching Recomendo newsletter Worse on Purpose Lenny’s Podcast — Building the most AI-pilled engineering team (Fiona Fung) Apple Sports Claude Claude Design OpenAI Codex Productivity Academy If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#622
July 22 · 7 min
You Are Drowning in Micro-Decisions
Decision fatigue is not about mental collapse. It is about subtle quality decay. The more choices your day demands, the more likely you are to procrastinate, default, or choose what is easy instead of what matters. Here are three rules to stop it. Visit www.asianefficiency.com for more productivity tips and tactics. Use promo code TPS at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. Listen to this episode (MP3) Links Even Realities (Even G2) 25X Productivity Coaching Eat That Frog! by Brian Tracy If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#622
July 20 · 47 min
Break These Productivity Rules (If They’re Not Working) (TPS622)
Should you really eat that frog first thing every morning? We aren’t so sure, and in this encore episode, we’re throwing out four pieces of productivity advice so widely repeated that most people follow them without ever asking whether they actually work. From the classics to the modern assumptions, we make the case that some of the most popular productivity wisdom might be quietly holding you back. Visit www.asianefficiency.com for more productivity tips and tactics. Masterclass: Masterclass.com/TPS for at least 15% off any annual membership. Use promo code tps at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. For 50% less your first year, go to HomeServe.com/TPS. Void in Florida. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [1:31] Why the early risers really win — and the “time arbitrage” idea behind it [5:17] The “crazy” one-day meeting fix that gave back the whole week [11:16] What actually happened after every meeting moved to Wednesday [17:00] The productivity lever nobody in this industry talks about [24:12] No budget? How to buy back time when you’re starting from zero [35:00] The take that might get Brooks fired: skip eating the frog [39:56] Links Masterclass Even Realities HomeServe 25X Productivity Coaching Grailed Daylio Snapseed 8 Strategies for Waking Up Early and Becoming a Morning Person (TPS130) Scaling Up by Verne Harnish 6 Tips for Running More Effective Meetings (TPS195) TaskRabbit Instacart Whole Foods Market Bodybuilding.com WebMD How I Spend $5,000/Month to Win Back Time Eat That Frog! by Brian Tracy Erin Chase — $5 Dinners Structuring the Day and Week w/ Erin Chase (TPS226) If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#621
July 15 · 9 min
AI Meeting Assistants: Stop Transcribing and Start Saving Time
Most AI meeting assistants create transcripts, but few actually save time. We rank the top tools like Otter, Fireflies, and Fathom based on ruthless practicality. Learn how to automate your follow-up, reclaim 10 to 20 hours a week, and close deals faster by eliminating post-meeting admin work. Visit www.asianefficiency.com for more productivity tips and tactics. Get 20% off your first order at dripdrop.com and use promo code TPS. Listen to this episode (MP3) Links DripDrop 25X Productivity Coaching Otter Fireflies Fathom Zoom AI Companion Granola Read AI Lindy Todoist Attio If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#621
July 13 · 45 min
Rethinking Email, Focus & Doing Less w/ Ari Meisel (TPS621)
How many good decisions do you actually have in you each day? Ari Meisel says the answer is about two dozen — which means your inbox, with its thousands of tiny choices, is quietly bankrupting you before lunch. In this encore conversation, the founder of Less Doing joins us to reframe email as a decision-making problem rather than a communication one, and to explain why he’s replaced almost all of his messaging with asynchronous voice. He shares how he runs a coaching business, closes sales, and stays close with far-flung friends without a single call on his calendar — and how those constraints made him more effective, not less. If you’re looking for genuinely unconventional ways to do less and get more done, this one’s worth your time. Get 20% off your first order: dripdrop.com and use promo code tps. Make the switch! MINTMOBILE.com/PRODUCTIVITY. Get 60% off personal and family plans at Keepersecurity.com/TPS. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [1:43] The diagnosis that cut an 18-hour workday down to one [4:05] Forget “eat the frog” — the prioritization rule most people miss [6:32] Why your inbox isn’t an email problem at all [11:11] How he closed a $1,500 sale in 8 minutes of voice notes [19:40] Drowning in a new inbox? The four-times-speed fix [26:10] The hospital night that turned him into a data geek [34:59] The one non-negotiable he wishes he’d started sooner [40:35] Where to find Ari [44:39] Links DripDrop — promo code TPS for 20% off your first order Mint Mobile Keeper — 60% off personal and family plans 25X Productivity Coaching Voxer Smart Nora Emergency by Neil Strauss Less Doing Eat That Frog! by Brian Tracy Double Double by Cameron Herold Vivid Vision by Cameron Herold Oura Ring Levels Dexcom Viome If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#620
July 8 · 8 min
Focus Isn’t the Problem You Think It Is
Why did reading twenty books a year suddenly become impossible? Thanh used to fly through books and podcasts without a second thought — until his ability to concentrate quietly started slipping away, and no amount of blocking notifications or silencing his phone fixed it. The distraction wasn’t coming from his devices. It was coming from inside his own head. In this encore episode, Thanh breaks down what actually happened, the strange mix of experiments he ran to fix it, and the concept of attention management that came out the other side — a shift in thinking that helped him concentrate for 90 minutes or more at a stretch. If you’ve noticed your own focus fading and assumed it was just a willpower problem, this episode makes the case that it isn’t. Get 60% off personal and family plans at Keepersecurity.com/TPS. Listen to this episode (MP3) Links Keeper Security 25X Productivity Coaching If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#620
July 6 · 45 min
The Subtraction Strategy: Why Removing Friction Beats Adding Goals Every Time (TPS620)
Most productivity advice tells you to add: more goals, more apps, more habits, more trackers, more systems. But what if the fastest path to better results isn’t adding anything at all—it’s subtraction? In this episode, Thanh and Brooks explore why removing friction beats adding motivation, and how a subtraction audit can transform your productivity faster than any new resolution. Visit www.asianefficiency.com for more productivity tips and tactics. Shopify: Own your customer relationships. Own your revenue. Start with a free trial at shopify.com/tps. Get 60% off personal and family plans at Keepersecurity.com/TPS. Use promo code tps at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [1:37] The weekly review question that uncovers hidden hours you didn’t know you had [7:24] The one-inbox rule that made it easier to capture — and actually find — ideas later [11:24] The new device ritual both hosts use to make every app earn its place back [21:44] The 15-minutes-a-day method that makes decluttering actually stick [29:40] Why “maybe” is just another way of saying no [35:45] The AI side effect that quietly cancelled Thanh’s app subscriptions [38:50] Links Shopify Keeper Security Even Realities 25X Productivity Coaching Obsidian Web Clipper Bose Ultra Open Earbuds Skin in the Game by Nassim Nicholas Taleb Antifragile by Nassim Nicholas Taleb The Black Swan by Nassim Nicholas Taleb Four Thousand Weeks by Oliver Burkeman OmniFocus Drafts Evernote Things DEVONthink Mike Vardy OpenAI Codex NAPO Hell Yeah or No — Derek Sivers (article) Hell Yeah or No by Derek Sivers David Sparks / MacSparky If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#619
July 1 · 8 min
One Wish vs. a Thousand: A Lesson on Health and Happiness
When was the last time you actually counted how many wishes you have? In this episode, Thanh unpacks a line that’s stuck with him for years: when we’re sick, we only want one thing back, but when we’re healthy, we have a thousand wishes. That idea comes from one of the most-gifted books in his library, built on interviews with people near the end of their lives about the lessons they wanted to pass on — and it reshaped how Thanh thinks about productivity itself. Thanh breaks down why relationships, purpose, and health are the real foundation of happiness, and why optimizing for happiness, not just output, is what actually makes us more productive. He also shares the simple gratitude practice he uses every morning to keep this front of mind. It’s a quick, honest reminder that no task on your list is worth sacrificing the people and moments that matter most. Visit www.asianefficiency.com for more productivity tips and tactics. For 50% less your first year, go to HomeServe.com/TPS. Void in Florida. Listen to this episode (MP3) Links HomeServe 25X Productivity Coaching 30 Lessons for Living: Tried and True Advice from the Wisest Americans Productivity Academy If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#619
June 29 · 54 min
Decision Fatigue: Why Every Choice Drains You (And the 3 Rules to Stop It) (TPS619)
Ever find yourself staring at your to-do list at 3 PM, unable to decide what to do next? Or ordering the same lunch every day because choosing feels impossible? You are not bad at follow-through. You are drowning in micro-decisions. Decision fatigue isn’t a dramatic mental collapse. It’s a subtle quality decay that creeps in as your day accumulates choices—each one nibbling away at your capacity to judge, prioritize, and choose well. By the time you hit the afternoon, you’re not lazy. You’re depleted. In this episode, we break down what decision fatigue actually feels like (hint: it’s not what the pop-psych headlines say), where it comes from, and the three rules that stop it cold: decide once, decide earlier, decide smaller. Visit www.asianefficiency.com for more productivity tips and tactics. Masterclass.com/TPS for at least 15% off any annual membership. For 50% less your first year, go to HomeServe.com/TPS. Void in Florida. Get 60% off personal and family plans at Keepersecurity.com/TPS. Use promo code tps at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [2:39] The decision-fatigue study you’ve heard a hundred times — and why it might be wrong [6:23] Why AI doesn’t reduce your decisions — it concentrates them [10:38] Brooks’s podcast confession about what he wears every day [18:19] The simple rule that stops your team from asking ‘can I do this?’ [25:32] The one hour a week Thanh blocks off just to think [27:43] The 70-document folder that makes Thanh’s AI know him better [38:02] The 3-step way to make any AI actually know you [42:15] The ‘lower the altitude’ trick for decisions that feel too big to make [47:37] This week’s challenge: find the one decision you keep making over and over [53:01] Links Masterclass HomeServe Keeper Even Realities 25X Productivity Coaching Logitech Spotlight Presentation Remote AirPods Max Eight Sleep Oura Ring TEA Framework Clear Thinking by Shane Parrish The Perfect Bar Claude Wispr Flow Getting Things Done (GTD) If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#618
June 24 · 8 min
Summer Reset Framework: How To Be Productive in June-Aug With 3 Tips
If your brain feels weird in summer, it is not a character flaw. It is a systems mismatch. Learn why your brain works differently in June than January and how to use the Summer Reset framework to simplify goals, anchor routines, and move lower-brain tasks to the hottest parts of the day. Visit www.asianefficiency.com for more productivity tips and tactics. Get 20% off your first order: dripdrop.com and use promo code tps. Listen to this episode (MP3) Links DripDrop 25X Productivity Coaching If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#618
June 22 · 50 min
AI Meeting Assistants Ranked: Which Actually Save Time (And Which Are Hype) (TPS618)
Most AI meeting assistants save notes, but fewer actually save time. In this episode, we move past the hype to rank tools like Otter, Fireflies, Fathom, and Zoom AI Companion based on ruthless practicality. We evaluate them to help you find the one that reliably removes post-meeting work rather than just creating prettier transcripts. Get 20% off your first order: dripdrop.com and use promo code tps. For problems worth solving go to Claude.ai/tps. Get 60% off personal and family plans at Keepersecurity.com/TPS. Use promo code tps at evenrealities.com to get 10% off Even Ring 1 and/or Even Clip when you add them to your Even G2 order. Visit www.asianefficiency.com for more productivity tips and tactics. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [3:01] The meeting where AI bots outnumbered the actual humans [5:32] Why some meeting organizers are now blocking AI notetakers outright [8:16] The strange email problem you get when your AI drafts everything for you [12:03] The one popular meeting assistant that never actually joins your call [22:39] How your action items could update your task list without you lifting a finger [25:16] How one offhand story in a meeting becomes content gold automatically [32:10] The one type of meeting where an AI assistant is a bad idea [40:45] The parking-lot trick people use to hide that their smart glasses are recording [47:45] The 15-minute fix that could save you months of repeated meetings [50:03] Links DripDrop Claude Keeper Even Realities 25X Productivity Coaching How We Decide by Jonah Lehrer TextSniper Tech Brew Ride Home Lindy Otter Fireflies Fathom Granola MacWhisper Zapier Make If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#617
June 17 · 9 min
The Energy Audit: How to Reclaim Your Vitality (TPS617W)
Stop managing time and start managing energy. Learn how to identify the physical, mental, and emotional drains killing your productivity. We explore the Energy Audit framework, sleep hygiene, and recovery rituals to help you rebuild capacity and perform at your peak. Discover why vitality is the real secret to getting things done without burning out. Visit www.asianefficiency.com for more productivity tips and tactics. For problems worth solving go to Claude.ai/tps. Listen to this episode (MP3) Links Claude.ai/tps 25X Productivity Coaching Pomodoro Technique TEA Framework SXSW Clearing to Neutral If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#617
June 15 · 45 min
The Summer Reset: How Your Brain Works Differently (And What to Do About It) (TPS617)
If your brain feels “off” in July, it’s not a character flaw—it’s a systems mismatch. Summer changes the biological inputs your brain responds to: more daylight, intense heat, and schedule volatility. In this episode, we break down the science of why your January operating system fails in July and share a Summer Reset framework to redesign your workflow around seasonal reality. Learn how to simplify goals, anchor routines, and move lower-brain tasks strategically to stay productive without the guilt. Visit www.asianefficiency.com for more productivity tips and tactics. Sign up for a $1/month trial period at shopify.com/tps. Make the switch! MINTMOBILE.com/PRODUCTIVITY. For problems worth solving go to Claude.ai/tps. Get 60% off personal and family plans at Keepersecurity.com/TPS. Listen to this episode (MP3) Cheat Sheet Top 3 Productivity Resources [2:11] Why your January productivity system quietly breaks every summer [5:45] The kid factor and the coworker factor: two things that derail even disciplined summers [7:28] The underappreciated reason you can’t think straight when it’s hot outside [16:21] The backlog season: when your someday-maybe list finally becomes your to-do list [21:06] The case for “chill goals” and giving yourself grace when summer disrupts your plans [24:49] The counterintuitive time to buy winter clothes (and other summer spending moves) [34:21] The friend you only see in summer — and what that says about your seasonal schedule [38:17] Lighter rum, bigger ice cubes, and the one routine tweak to try this summer [43:34] Links Shopify Mint Mobile Claude Keeper Security 25X Productivity Coaching Dell UltraSharp 52 Thunderbolt Hub Monitor (U5226KW) BetterDisplay Anker Laptop Power Bank, 25,000mAh TEA Framework Eisenhower Matrix If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!
#616
June 10 · 9 min
The Case for Strategic Laziness
How is it possible that doing less could make you more productive? It sounds like a contradiction, but the truth is most of us are grinding through the day in a way that’s quietly working against us — skipping breaks, ignoring hunger, running on empty — and calling it discipline. It’s not. It’s just exhaustion with good PR. In this encore episode, we make the case for building intentional renewal into your day — not as a luxury, but as a performance strategy. From 10-second micro breaks to the surprisingly powerful nap, you’ll walk away with simple, practical ways to recharge without losing your flow. Sometimes the most productive thing you can do is strategically stop. Visit www.asianefficiency.com for more productivity tips and tactics. Visit Upwork.com right now and post your job for free. Listen to this episode (MP3) Links Upwork 25X Productivity Coaching 25X Productivity System Pomodoro Technique If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!

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