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SharePoint Maven Podcast

Greg Zelfond

Welcome to the SharePoint Maven Podcast — where you can learn a new SharePoint tip in less time than it takes to drink your first cup of coffee! Whether you’re an overwhelmed administrator looking for answers, or simply a user who needs help implementing and adapting to SharePoint and Microsoft 365, this podcast is a quick, approachable, free resource designed to build your confidence in your SharePoint abilities. Each week, you can catch Greg right here sharing updates, providing step-by-step tutorials, and other helpful SharePoint information.
Remember, when SharePoint gets overwhelming, don’t panic — Greg is here to help!

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English

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#278
Friday · 9 min
Stop Chasing Missing Metadata: Build a File Upload Intake Form in SharePoint
In this episode, I explain how to create an intake form for file uploads in SharePoint - a simple way to collect documents along with the metadata you actually need. I walk through how to set it up, why required fields finally work here, and the limitations you need to know before you roll it out. BLOG REFERENCES Create an Intake Form for File Uploads in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#277
August 21 · 12 min
Stop Building SharePoint Blindly: The 8 Pillars of a Solid Information Architecture
In this episode, I walk through the 8 core pillars of a successful SharePoint information architecture - flat architecture, site types, the number of sites and libraries, metadata versus folders, hub sites, search and Copilot, and security. I explain why each decision matters and what happens when you get it wrong. BLOG REFERENCES 8 Core Pillars of a Successful SharePoint Information Architecture NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#276
August 14 · 10 min
Understanding the 6 Security Groups in the SharePoint Admin Center
In this episode, I explain the six security groups you see in the SharePoint Admin Center: Site Visitors, Site Members, Site Owners, Site Collection Admins, Group Members, and Group Owners. I cover which ones show up on which type of site, and which ones you should actually be using to manage access. BLOG REFERENCES The 6 Security Groups in SharePoint Admin Center explained NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#275
August 7 · 12 min
The Site Assets Library in SharePoint: Are You Using It Right?
In this episode, I explain what the Site Assets Library in SharePoint really is and walk through the 15 types of content that quietly end up in it - from logos and header images to page images, videos, and web part backgrounds. I also cover why old assets stick around and why you should never delete this library. BLOG REFERENCES What is the Site Assets Library in SharePoint? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#274
July 31 · 10 min
Stop Sabotaging Your SharePoint: The Top 5 User Mistakes
In this episode, I walk through the top five mistakes I see users make in SharePoint - from dumping everything into one library and syncing too much, to wrong permissions, the wrong site types, and skipping user training - and I share how to avoid each one. BLOG REFERENCES Top 5 User Mistakes in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#273
July 24 · 7 min
Stop Forcing CAD Into SharePoint: 6 Limitations You Need to Know
In this episode, I explain why SharePoint isn't the best home for your CAD and AutoCAD files. I walk through six key limitations - from native app access and file dependencies to co-authoring, file size, OneDrive Sync, and search — and share what I recommend instead. BLOG REFERENCES The Limitations of Storing CAD Files in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#272
July 17 · 14 min
Stop Overwriting Each Other: How SharePoint Check Out Actually Works
In this episode, I explain how the Check Out feature in SharePoint works - what it does, when to use it instead of co-authoring, and how it helps you control edits, prevent overwrites, and avoid sync conflicts. BLOG REFERENCES How the SharePoint Check out feature works NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#271
July 10 · 11 min
The Site Pages Library: Where All Your SharePoint Pages Actually Live
In this episode, I explain what the Site Pages Library in SharePoint is, where to find it, the five types of content stored inside it, and the key nuances that make it different from a regular document library. BLOG REFERENCES What Is the Site Pages Library in SharePoint? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#270
July 3 · 9 min
Planner Premium Explained: What It Is and Why It Replaced Project for the Web
In this episode, I explain what Planner Premium is, how it differs from regular Planner, and why it's really the rebranded Project for the Web - now evolving with Copilot and new capabilities. BLOG REFERENCES What is Planner Premium? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#269
June 26 · 6 min
Don't Delete That Library: What Makes SharePoint's Default Document Library Special
In this episode, I explain why every SharePoint site comes with a default document library, why you can't delete it, and the key rules to follow so you don't break your site or your Teams workspace. BLOG REFERENCES Why you need the default document library on a SharePoint site NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#268
June 19 · 9 min
6 Powerful Web Parts to Create Click-Worthy Calls to Action in SharePoint
Want users to take action on your SharePoint pages? In this episode, I break down 6 web parts you can use to create compelling calls to action. BLOG REFERENCES 6 Web Parts to create a Call to Action in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#267
June 12 · 15 min
6 Smart Ways to Build an FAQ in SharePoint & Microsoft 365
Looking to create an effective FAQ in SharePoint or Microsoft 365? In this episode, I explore six practical ways to build and organize FAQs, from simple SharePoint pages and lists to more dynamic solutions using Copilot AI. BLOG REFERENCES 6 ways to create FAQ in SharePoint and Microsoft 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#266
June 5 · 8 min
5 SharePoint Migration Mistakes That Can Derail Your Implementation
Migrating to SharePoint? In this episode, I cover the 5 most common mistakes organizations make, from poor information architecture to confusing SharePoint with OneDrive or Teams, disabling external sharing, and skipping user training. BLOG REFERENCES 5 Mistakes to avoid when migrating to SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#265
May 29 · 11 min
Introducing LookBook 365: Where SharePoint Ideas Come to Life
In this episode, I introduce my LookBook 365 Portfolio site. I walk through the inspiration behind it, how it showcases real-world SharePoint design ideas, and how you can use it as a reference when building your own intranet or solutions. If you’re looking for practical examples and visual inspiration, this is for you. BLOG REFERENCES Introducing LookBook 365 NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#264
May 22 · 8 min
Stop Hunting for Files: Why You Should Pin SharePoint Libraries to Quick Access
In this episode, I explain why pinning a document library to Quick Access is one of the simplest yet most overlooked productivity tips in SharePoint. I cover how it works, when to use it, and how it can save you time navigating files every day. BLOG REFERENCES Why do you need to pin a library to Quick Access? NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#263
May 15 · 14 min
Stop Guessing Permissions: 5 Places Where SharePoint Security Is Actually Set
In this episode, I break down the five key locations where SharePoint security is configured. BLOG REFERENCES 5 Locations where you can set security in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#262
May 8 · 11 min
Stop Losing Files: 5 Powerful Benefits of Version History in SharePoint
In this episode, I explain why SharePoint version history is one of the most underrated features in Microsoft 365. I walk through five key benefits of version history and how it helps protect files, improve collaboration, and save you from costly mistakes. BLOG REFERENCES 5 Benefits of Version History in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#261
May 1 · 10 min
Stop Wasting Time on SharePoint Manuals: Here’s What Actually Works
In this episode, I explain why traditional SharePoint training manuals often fail and don’t deliver real value. I share what actually helps users learn SharePoint effectively and how organizations can rethink training to drive real adoption. BLOG REFERENCES Why SharePoint Training Manuals Are a Waste of Time NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#260
April 24 · 9 min
Stop Struggling with Forms: 6 Easy Ways to Add Microsoft Forms to SharePoint
In this episode, I walk through six different ways to add a Microsoft Form to a SharePoint site. I explain where each option works best, the limitations to watch out for, and how to choose the right method for your scenario. BLOG REFERENCES 6 ways to add a Microsoft Form to a SharePoint Site NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube
#259
April 17 · 18 min
Understanding the 5 Types of Plans in Microsoft Planner
In this episode, I break down the five different types of plans available in Microsoft Planner. From personal task tracking to Microsoft 365 Group collaboration and premium planning features, I explain what each plan type is and when to use it. BLOG REFERENCES 5 Types of Plans in Planner NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

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