Turn Messy Notes Into a Decision Log and Action Plan with AI (2026-04-20)

Most meeting follow-ups are either too vague to be useful or take so long to write that the momentum is already gone. Today's episode walks through a four-step AI workflow that turns raw notes or transcripts into a clean decision log, action plan, and follow-up email — with a reusable prompt pattern you can adapt for any meeting type. The structured output prompt: A ready-to-use prompt that produces an executive summary, decision log, action item table with success criteria, and a draft follow-up email. The refinement pass: A second prompt that converts ambiguity into clarifying questions and makes action items executable. Two critical watchouts: How AI invents decisions that were never made, and how to fix missing owners before the follow-up goes out.