Simple, Effective Ways to Use Apple Reminders with Robin Kai

Robin Kai, based in Munich, Germany, is a husband, dad, and writer on Medium and at ForMacUsers.com. He's built a simple, flexible system around Apple's built-in apps that actually fits real life: family, day job, and side projects. In this episode, Robin walks us through how he captures tasks without thinking about it, organizes them into a structure that doesn't require daily upkeep, and builds a custom "today" view that shows exactly what matters — without the noise. Topics covered: Why Robin left third-party apps like Remember the Milk and Wunderlist behind His inbox-first capture method and weekly Friday review How he uses folders (groups) in Reminders to separate work, side hustle, and family The "Your Day" and "Growth" smart list setup for a cleaner today view Month → Week → Priorities planning cadence Connecting Reminders to Notes for project context What Robin is most excited about from WWDC 2026: AI-powered Shortcuts and Safari improvements Tom's own journey from Evernote + OmniFocus to Craft tasks Links from the show: Robin on Threads: https://www.threads.com/@robinsanahkai ForMacUsers.com: https://www.formacusers.com/ Robin's Apple Reminders guide on Medium: https://medium.com/macoclock/apple-reminders-full-setup-deb28e755eb6?sk=21ab358dbf39f28ed90133d706fb7cf5 Stories from Ukraine: The True Price of War: https://a.co/d/0gu6KDAl Question or Comment? Send us a Text Message! Support the show Contact Us Drop us a line at feedback@basicafshow.com You’ll find Jeff at @reyespoint on Threads and reyespoint.bsky.social on Bluesky Find Tom at @tomanderson on Threads Join Tom’s newsletter, Apple Talk, for more Apple coverage and tips & tricks. Tom has a new YouTube channel Show artwork by the great Randall Martin Design Enjoy Basic AF? Leave a review or rating! Review on Apple Podcasts Rate on Spotify Recommend in Overcast Intro Music: Psychokinetics - The Chosen Apple Music Spotify Transcripts and some images are AI generated and may contain errors and general silliness.